How can you ensure a document is printer-friendly?

Ensuring a document is printer-friendly primarily involves checking aspects such as margins, font size, and formatting. This is crucial because proper margins ensure that text is not cut off when printed and that the overall layout fits within the printable area of the page. Selecting an appropriate font size enhances readability; too small may be difficult to read, while excessively large fonts can waste space. Additionally, effective formatting, including line spacing and paragraph alignment, helps present the text clearly and professionally on paper.

Choosing a colored background or embedding high-resolution images without compression can detract from a document's printer-friendliness. A colored background might use more ink or toner and could appear differently on various printers, leading to unexpected results. Similarly, high-resolution images can lead to larger file sizes and potential printing issues. The print preview feature, conversely, is a vital tool for reviewing how the document will appear when printed, making it easier to identify and correct any issues before printing.